Efficient document and archive management is essential for any institution. By organizing letters and emails into secure, searchable digital files, organizations can track correspondence, measure workloads, and preserve their history.
Document management is the base of any institution.
Document Management and Archives
Without a clear system of recording and classifying the correspondence received and sent, it is not possible to have a measure of the institution’s work. It’s essential to know the volume and the type of requests also if they were satisfied and the time they took. Institutions have to keep the letters and e-mails sent and received without losing them and have to easily find any letter or e-mail.
Likewise, for a correct management of the work, they have to have a clear notion of the volume of correspondence sent and received by each subject.
Well, document and archive management is a way of organizing all the letters and e-mails that an institution receives or sends, so that it can easily find them when needed. It also allows transforming the letters into digital files, which are easier to store and consult on the computer. It lets you choose who can see each document, to keep your information safe. Thus, document and archive management helps to preserve the history and the people who are part of an institution.
Process Management a customized solution
Process management is a way of organizing the different steps that are necessary to do something. Each institution has its own processes, according to its needs. Process management uses document and archive management to record all the letters and e-mails that are part of a process, but also has other functionalities:
Contact us for a Demo to see how Quidgest Timor can help You Digitize, Organize and Automate Your Documents.
See the case study Estado Maior das Forças Armadas – EMGFA
Some clients:
