Procurement, Stocks and Asset Management

The Asset Management area encompasses a set of interconnected and independent systems.

We will give you below an overview of the main functionalities of our systems so you can see how Quidgest Timor Can Help You Optimize Your Business Operations.

Procurement management and procurement process:

Procurement management is a way of buying the things that you need from the market. You can buy many different kinds of things, such as materials, equipment, services, etc. You need to know what you need, how much you need, when you need it, and where to get it from. It helps you to save money, time, and resources.

Here is a simple explanation of some of the things that procurement management can do:

Uses templates to ask the market for the things that you need. This is called market inquiries. It helps you to compare different offers and choose the best one.
Makes the process of buying and receiving the things that you need easier and faster. This is called procurement and delivery confirmation. It helps you to avoid mistakes and delays.
Makes sure that you order the right amount and type of things that you need. This is called order accuracy and duplication elimination. It helps you to avoid wasting money and resources.
Keeps track of all the things that you buy and receive from the market. This is called goods movement tracking. It helps you to be accountable and transparent.

Stocks management and inventory control:

Stocks management is a way of keeping track of the things that you have in the warehouse. You can have many different kinds of things in the warehouse, such as paper, books, tonners, cleaning products, etc. You need to know how many things you have, where they are, and when you need to get more of them. It helps you to make sure that you always have enough things for yourself and for the people who want them from you.

Here is a simple explanation of some of the things that inventory management can do:

Records how many things come in and go out of the warehouse, so you know how many things you have left and where you put them. This is called tracking.
Lets you move things from one warehouse to another, if you have more than one big place. This is called transferring.
Helps you to ask for things that you need from other people or places. This is called requesting.
Helps you to give things to the people who need them from you, and keep track of what you have given them. This is called delivering.
Matches the things that you get with the things that you asked for, so you can check if everything is right and complete. This is called linking.
Makes notes for when you need to give back things to the warehouse, for example, if they are broken or old. This is called returning.
Sorts your things into different groups based on how important, expensive, or popular they are. This can help you to decide which things to get more of first. This is called ABC analysis.
Finds information about any thing in your warehouse, such as how many you have, how much it costs, when it will be old, where it is stored, etc. This is called inventory lookup.
Suggests which things you should get more of based on how many things you have now, how many things people want from you, and how much money you have. This is called suggested ordering.
Shows you how much each person or place uses of each thing, so you can see which ones are more careful or wasteful. This is called consumption analysis.

Fleet management and vehicle tracking:

Fleet management is a way of managing the cars, trucks, buses, or other vehicles that you have for your work or business. You can have many different kinds of vehicles for different purposes, such as delivering goods, transporting people, or providing services. You need to know how many vehicles you have, where they are, and when you need to use them. It helps you to save money, time, and resources.

Here is a simple explanation of some of the things that fleet management can do:

Helps you to ask for vehicles that you need based on how often and how long you use them. This is called vehicle request.
Shows you a calendar of when and where each vehicle is assigned to someone or something. This is called vehicle allocation.
Traks the location and movement of each vehicle online using GPS or other technology. This is called online tracking.
Records how much each vehicle is used and by whom over time. This is called usage history.
Helps you to report and pay for the costs of using each vehicle, such as fuel, tolls, parking, etc. This is called expense submission.
It can help you to report and fix any problems or accidents that happen with each vehicle. This is called incident reporting.
Reminds you when each vehicle needs to be checked or serviced regularly. This is called periodic maintenance.
Helps you to control the total cost of owning and operating each vehicle. This is called total cost control.
Alerts you when each vehicle uses too much fuel or needs too much maintenance. This is called excessive consumption or expense alerts.
Shows you where and how far each vehicle has traveled and if there were any incidents along the way. This is called incident geolocation and mileage tracking.

Asset management and asset allocation:

Asset management is a way of managing the things that you can move around, such as computers, furniture, machines, etc. You can have many different kinds of things for different purposes, such as working, learning, producing, etc. You need to know where your things are, who is responsible for them, and what condition they are in. It helps you to keep track of your things, use them effectively, and save money.

Here is a simple explanation of some of the things that asset management can do:

Helps you to assign your things to different places, levels, rooms, cost centers, departments, people, or insurance policies. This is called allocation.
Helps you to record the information about your things, such as their movement history, reassignments, warranties, service history, maintenance contracts, etc. This is called information record.
Helps you to scan the pictures of your things for easy identification. This is called scanning.
Helps you to search for your things based on their characteristics and classifications. This is called asset search. It also helps you to provide structured barcodes for your things based on the most relevant information for your organization and those who control your things.
This is called barcode provision.
Helps you to print the barcodes for your things in the most convenient forms for each situation, such as label renewal or asset inventory. This is called barcode printing.

Property management and real estate asset management

Property management is a way of taking care of the buildings that you own or use for your work or business. You can have many different kinds of buildings, such as offices, schools, hospitals, etc. You need to know how big, where, and what condition your buildings are, what they are used for, and who works in them. It helps you to maintain your buildings, use them effectively, and save money.

Here is a simple explanation of some of the things that property management can do:

Helps you to keep track of the maintenance that your buildings need and have done. This is called maintenance control. It helps you to keep your buildings safe and functional.
Helps you to manage the processes related to your buildings, such as their technical, functional, structural, and financial aspects. This is called real estate asset management. It helps you to optimize your building performance and value.
Helps you to manage the information related to your buildings, such as how much rent they generate, how much they are worth, what laws apply to them, how much they cost, etc. This is called information management. It helps you to make informed decisions and comply with regulations.
Helps you to manage the uses of your buildings, such as what they are used for, who uses them, when they are used, etc. This is called use management. It helps you to allocate your building resources and meet your needs.

Whether you need to manage your procurement process, streamline your logistics operations, or track your asset lifecycle, Quidgest Timor will be your Trusted Partner for Procurement, Logistics and Asset Management Solutions.

See the case study SIGAR – Sistema Integrado de Gestão da Assembleia da República de Portugal

Some clients: